Documents to confirm the status of the counterparty

  • Articles of Association (up-to-date version)
  • Foundation Agreement
  • Shareholders Resolution / Participants Resolution on appointment (extension of the mandate) of the CEO (General Director)
  • Extract of Share Register certified by the Registrar’s seal (for Joint-Stock Companies) or List of Participants for Limited Liability Companies
  • Extract of EGRUL (the Unified Register of Legal Entities) at the date of the request (the date of issue shall not be later than 1 month)
  • Power of Attorney for an authorized representative (should the agreement be signed by a person rather than the entity CEO)
  • Annual Accounting Statements (Form 1-3) bearing acceptance remark by IFNS (Federal Tax Service Inspectorate)
  • Interim Accounting Statements (the last quarter of a year) (Form 1-3) bearing acceptance remark by IFNS (Federal Tax Service Inspectorate)
  • Supporting documents for quality control system, copy of Certificate of Conformity of the quality management system to requirements of GOST R ISO 9001−2008 (ISO 9001:2008) or other standards
  • Permit documentation for special purpose activities or for the goods supplied (licenses, certificates, permits, allowances, membership, quality certificate, etc.)
  • Reference letter by relevant tax authority to certify no liabilities on tax/levies are existing (the date of issue shall not be later than 1 month)
  • Reference letter by relevant bank to comment on cooperation (in a free form)
  • Supporting documents for legitimacy of corporate registration / actual address / documents relevant to a branch (rep office) (e.g. lease agreement / sub-lease agreement / extract of EGRP / certificate of proprietary rights, etc.)
  • Information on anti-corruption activities (questionnaire on anti-corruption procedure (in the form of Severstal), Anti-corruption Policy or a similar document (if any), Code of Business Practice and/or Code of Conduct for the Staff (if any))
  • Reference letter to specify composition of the entity fixed assets, residual value and a year of commissioning and/or capital assets on lease
  • Title page of Form RSV-1PFR or Form 4-FSS (number of contractor’s personnel)
  • Reference letter to specify number of employees, their occupations and qualifications (if required)
  • Reference letter to specify volume of goods supplied, volume of services (work) accomplished within the latest three years, nomination of object, tentative physical volumes of goods (work, services) in square meters, cubic meters, etc., and customers’ references for a given kind of work, if any
  • VAT Declaration with acceptance remark by relevant tax authority (for the latest reporting period)
  • Information on litigations (as a plaintiff, defendant or a third party) within the latest three years
  • Information on whether the supplier is an actual executor of work (services) / manufacturer, i.e. no subcontractors (co-executors) are involved, Certificate of Official Dealer, Guarantee Agreement or manufacturer’s letter of granting a dealership (for non-manufacturers)
  • Information on availability of necessary assets (necessary equipment, location of working areas, warehouses, etc,)
  • Protocol of negotiations with supplier
  • Questionnaire for supplier
  • Certified copy of the CEO’s passport spread containing a personal photo and signature, Certified copy of the passport spread of a representative, who is duly authorized to sign an agreement on contractor’s behalf